Transient Approval Process
As a WVU student, if you want to take courses at another institution
and receive WVU credit, please review the following detail carefully.
INSTRUCTIONS TO STUDENTS:
1. Get the schedule of courses from the institution(s) you want to attend.
2. Visit WVU’s Transfer Equivalency System. If the institution you want to attend is listed, determine which course(s) you want to take and how it(they) will transfer to WVU. Then check the other institution’s schedule of courses to see if the course(s) you want to take are offered. Make a printed copy of the course translation(s) from the Transfer Equivalency System.
3. If the institution you want to attend is not on the Transfer Equivalency System, obtain copies of the course descriptions for the course(s) you want to take from the institution’s catalog (either on-line or from a paper copy).
4. Print a copy of the Transient Application Form . If you plan to attend more than one institution, you will need a separate form for each institution you will attend. Complete ALL information on the top of the form and enter the course(s) you want to take and their WVU equivalent from the Transfer Equivalency System or what you think they should count as (either specific WVU courses or a particular GEC objective or other requirement (e.g., MATH 126, GEC 4, PSYC major elective).
5. Visit your academic advisor and take with you the Transient Application Form , any printed translation(s) from the Transfer Equivalency System, and any course descriptions you obtained from the other institution’s catalog. Your advisor will sign the form, indicating permission for you to take course(s) at the other institution. Your advisor will initial each course that is equivalent to a WVU course or for which permission to count toward the major will be allowed (following appropriate procedures within the major).
6. Visit the appropriate Dean (or designee) within your College for a signature. He or she will initial any courses that are approved to be used for College or University requirements.
7. Visit the Office of Admissions (upstairs) between 10:00 a.m. – 3:00 p.m. Be sure to bring your Transient Application Form , schedule of courses, and course descriptions. We will verify and approve the WVU equivalents for the courses you wish to take.
8. If you have an overall GPA of 2.0, we will send a copy of the Transient Application Form to the institution you have selected (if not, we will hold the form). You must make arrangements to get admitted and enrolled at that institution.
9. Have an official transcript sent to WVU after you have completed the course(s). Remember to take ONLY the course(s) you have approved on your form. If you want to take other courses, you must get permission from your advisor and complete another form.
INSTRUCTIONS FOR ADVISORS: How to complete the Transient Form
- Academic Advisor: Please review the form and course descriptions that were provided by the student. If necessary, you can request that the student obtain a syllabus for a particular course. You can approve the course equivalencies by filling in the WVU equivalent next to each course the student wants to take. Make sure the student will not exceed 72 hours from community colleges. Sign form.
- Dean of Academic College or Designee:Your signature verifies that the student’s graduation requirements have been verified to indicate courses will be used toward graduation. Initial any individual courses to indicate approval for use to meet specific College or University requirements. You will also check to make sure that student will not exceed the number of credits they are allowed to take at other institutions, that his/her residency requirements for a degree from WVU will not be disrupted by attendance at another institution, and that the student is in good academic standing (2.0 GPA).
- Office of Admissions: Staff in the Office of Admissions will verify that the course to be taken and the equivalent course indicated are correct and will verify that institutions have the appropriate accreditation.
